Main Content

Faculty/Staff COVID-19 Vaccination Requirement

Starting January 2022 all faculty and staff at Cape Cod Community College must be fully vaccinated for COVID-19.

Proof of full vaccination is required by January 3, 2022

Read the full Massachusetts policy on COVID-19 Vaccination for employees here


Employees who are unable to submit verification of full vaccination status for any reason and seek a reasonable accommodation must complete this form in its entirety.

Submit Proof of Vaccination

To submit proof of your COVID-19 vaccination, you can: 

  1. Take a picture and email it to hrvacc@capecod.edu 
  2. Drop off a copy in-person to Human Resources in the Nickerson Administration Building
  3. Fax to 508-375-4014 or mail a copy to:

Cape Cod Community College c/o HR

2240 Iyannough Road

West Barnstable, MA 02668

 

Need to get your COVID-19 Vaccine? Go to: https://vaxfinder.mass.gov/ 

Do you need a copy of your COVID-19 documentation? Learn how to obtain it: https://www.mass.gov/info-details/requesting-a-copy-of-your-covid-19-vaccination-record

To submit proof of your COVID-19 vaccination, you can:

  1. Take a picture and email it to hrvacc@capecod.edu 
  2. Drop off a copy in-person to Human Resources in the Nickerson Administration Building
  3. Fax to 508-375-4014 or mail a copy to:

    Cape Cod Community College c/o HR

    2240 Iyannough Road

    West Barnstable, MA 02668

Employees are required to submit their proof of vaccination to Human Resources by January 3, 2022.

Vaccination records will be treated in the same confidential manner as other employee records.

The Commonwealth’s Division of Unemployment Assistance (DUA), not the College, makes determinations regarding unemployment benefits. According to DUA’s website such determinations are made on a case by case basis but that employees should not expect to be able to collect unemployment if they are terminated for refusing the vaccine.

Requests for reasonable accommodation, including requests for a medical or religious exemption, will be considered consistent with applicable laws, legal guidance, and College policy.

To request a reasonable accommodation, please complete this form.

Please note that the individualized interactive process to determine reasonable accommodations is estimated to take a minimum of ten (10) business days following the receipt of satisfactory documentation supporting the employee's eligibility for reasonable accommodation.

For employees who have determined that they will not get vaccinated, the College has provided an extended notice period for those employees who submit a letter of resignation by January 3, 2022 that will enable them to remain employed through February 3, 2022.

Employees who are unable to be vaccinated may request a reasonable accommodation where the College will engage in an interactive process to determine if eligible for a reasonable accommodation, and if so, whether the requested accommodation is reasonable and does not create an undue hardship to the College or direct threat to the health or safety of others in the learning and working environment, if applicable.

In the event a reasonable accommodation is approved, employees may be subject to additional health and safety protocols and/or be excluded from campus and/or college activities including but not limited to travel for the protection of health or safety, as determined by the College in consideration of local, state, and/or or federal laws and public health guidance and/or mandates.

Employees who fail to submit verification of full vaccination by the January 3, 2022 deadline are not permitted to work either on campus or through telework or to be on campus for any purpose absent an approved reasonable accommodation.

As applicable, employees will be placed on leave without pay for no more than 14 calendar days pending submission of the required verification or receipt and approval of an appropriately documented reasonable accommodation.

If an employee has a reasonable accommodation request pending and/or has received an initial or subsequent dose of a vaccine but has not yet reached full vaccination status, the College will allow employees to use any accrued personal, vacation and/or compensatory time for the above period. Further, a College may extend the above period to enable an employee to reach full vaccination status if the employee has satisfactorily demonstrated that they have started the vaccination process.

Continued failure to submit required vaccination verification, absent an approved reasonable accommodation, shall be cause for discipline up to and including termination consistent with applicable collective bargaining agreements and/or employee handbook.

The community colleges are following the CDC’s definition of full vaccination status, which currently provides that “[i]n general, people are considered fully vaccinated:

  • 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine.”

If the CDC changes their definition at any time, the revised definition will be applicable.

Please pay close attention to the type of vaccine that you receive and its timing schedule to ensure you are fully vaccinated in time to register for, and attend classes, if you seek to enroll in face-to-face and/or hybrid courses or to access campus for any reason.

Yes. According to the CDC, you are not considered fully vaccinated if you have had COVID but have not been vaccinated. 

Additional resources for accessing a COVID-19 vaccine include:

Vaxfinder
COVID-19 Mobile Vaccine Program
Additional Vaccine Resources

Contact Human Resources

Department of Human Resources
Location/Mailing
Address
Nickerson Administration Building
2240 Iyannough Road
West Barnstable, MA 02668-1599
Hours Monday–Friday: 8:00am–4:30pm